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Twelfth e-IRG Delegates Meeting

12th e-IRG Delegates Meeting
LNEC, Av. Brasil 101, 1700-066 Lisbon, Portugal, November 30th, 2007

Time schedule from 9.00hrs to 15.00hrs.

Download agenda [  PDF ]


  1. Opening of the meeting

  2. Approval of agenda

  3. Minutes from the Bonn and Lisbon meetings

    Approval of the previous minutes from the e-IRG meetings in Bonn on the 20th June and Lisbon 12th October..

    • The minutes from the meetings have been circulated and the comments have been included in the documents. According to the agreed procedure that the minutes are considered approved if there are no objections or further comments received to the minutes distributed through email.
  4. Actions and matters arising

    • Preliminary Announcement and Call For Papers, INGRID 2008.

      Goal of discussion:

      • Identify papers being prepared by the e-IRG community and "key e-IRG messages" that could be presented
      • Decide if further action is needed

      Download: Invitation INGRID [ PDF ]

    • Bill Feiereisen from the Computing Research Association (CRA) has approached e-IRG about the American National Science Foundation Computing Community Consortium (CCC) initiative to discuss about possible collaborations.

      Goal of discussion:

    • Decide about further actions
  5. Report from e-IRG chair

    Status report for the e-IRG activities during the Portuguese EU Presidency.

  6. Approval of the e-IRG Bylaws

    The e-IRG bylaws have progressed after discussions to version 1.91 that was sent out for comments on the 17th of October. At the time of writing there has been no further comments.

    The purpose of the discussion is to:

    • Examine whether the bylaws can be approved as a guiding document of future e-IRG activities, and if approved
    • What is the process for communicating the existence of the bylaws to key stakeholders of the e-IRG

    Download: [ PDF ]

  7. Role of e-IRG observers

    The e-IRG bylaws enable e-IRG to invite observers to the e-IRG delegates meetings. The e-Infrastructure environment covering among others networking, grid and data layers has also evolved since the current observers were invited and there is thus a need to plan and agree about which organisations/persons to invite as observers and their role for supporting the e-IRG work.

    The goals for the discussion is to identify:

    • Create initial criteria base for observers
    • The role of the observers in executing the e-IRG mission
    • Agree on the persons to invite as observers
  8. Status of the task force on Education and Training (ETTF)

    The task force on Education and Training was established during the Austrian EU Presidency at the Linz meeting on 10.04.2006. The task force is chaired by Malcolm Atkinson. The task force will produce a full report but an interim report is already available at The interim report is presented for discussion and comments for the delegates to able able to agree on the plan for concluding the work of the task force. The task force is asking for an extension to complete its work.

    Goal for the action item:

    • Record comments based on the draft document

    • Agree on the timeline and process for completion of the work

    Download: Letter [ PDF ]
    Interim report: [ PDF ]

  9. Discussion and decisions on the next steps for the e-IRG Data management task force

    During the UK EU Presidency 2005 a task force on Integrated Data Management was established. Due to unfortunate circumstances the task force did not complete it's work and the task force was halted by the e-IRG through the decision taken at the e-IRG meeting in Helsinki 20th November 2006. As an action point the executive board should should propose charter for new data-related Task Force the task force creation bylaws should be also drafted.

    • Since the e-IRG task force there has been a lot of work in this field and there exists already today a broad range of documents and recommendations in the field.

    • Through the unofficial discussions with the e-IRG delegates it has been unclear what an e-IRG task force can and should contribute in this filed.

    Due to the above challenge, the discussion should concentrate on choosing between two approaches:

    • Creating a task force on data management and

      • Identifying the value that an e-IRG initiative could have

      • Positioning the task force in a way that it does not duplicate effort

    • Creating a strategy for supporting other initiatives and

      • Deciding on the selection criteria for selecting initiatives to support

      • Planning a strategy for engaging with the selected initiatives (e.g. as a part of the White Paper process)

  10. Discussion of including recommendation for interoperability work to the recommendations from Lisbon presidency

    During the meeting on the 12th of October there was a discussion about e-IRG recommendation supporting interoperability of the research e-Infrastructure projects. Neil Geddes volunteered to provide starting point for this recommendation and its background in a document for discussion.

    The goal of the discussion:

    • Deciding if the draft recommendation can be included to the Lisbon recommendation process

    Download recommendation: [ PDF ]

  11. Outlook to next semester 1H/2008

    Slovenia has the EU Presidency during 1H/2008. Due to unfortunate circumstances (resource situation and organisational changes) the decisions related to the arrangement of the workshops during the first half of the year 2008 could not be made in the previous meeting.

    Goals for the discussions

    • Decisions have to be taken upon where and when the e-IRG Workshop and delegates meeting will be arranged 1H/2008.

  12. Status report, discussions and actions for the e-IRGSP2 application and current activities

    The e-IRGSP2 has been invited for negotiations in Brussels at 19 - 20 November.

    • A status report from the negotiations is reported

    • Next steps for starting the e-IRGSP2 will be presented

  13. Discussions and decisions on the e-IRG Vision document

    The e-IRG vision document was created during the UK presidency, with a goal of being a short, high-level document that is ideally suited for engaging with the policy makers. The need to update this 5-10 year vision was discussed in the e-IRG support workshop April 2nd 2007, and the first revised version of the e-IRG vision document was presented at the Bonn meeting on the 20th June. At the meeting it was decided that because of the strong coupling between the roadmap and the e-IRG vision, the e-IRG secretariat is requested to suggest a next version of the vision document for the next meeting. The new version of the document is presented for discussion.

    Goals for the discussion:

    • Establish a consensus about the long-term e-IRG vision

    • Identifying the key stakeholders the e-IRG should target in communicating this vision

    • Identify ways the vision document can be improved to provide better justification for the vision for the e-IRG and the key stakeholders identified

    Download: [ PDF ]

  14. European Research Area Board (ERAB)

    Request from the European Commission - DG Research to e-IRG to nominate persons for the European Research Area Board (ERAB). Please feel free to nominate candidates. Use mailing list and/or the mail address

    • e-IRG has to agree upon and take the next steps concerning the nominations by the e-IRG delegates.

    Download: Invitation ERAB [ PDF ]
    Description ERAB [ PDF ]
    CV Lajos Balint [ PDF ]

  15. Update on the ESFRI and e-IRG collaboration and the ESFRI e-IWG activities

    e-IRG has been asked by ESFRI to nominate 2 - 3 experts for the ESFRI e-Infrastructure Working Group (e-IWG). The chair of this group is Mr. Dany Vandromme, who is the contact person between ESFRI and e-IRG. During the e-IRG meeting in Lisbon on the 12th October the e-IRG plenum nominated Dieter Kranzlm├╝ller, Neil Geddes and Sergi Girona for the ESFRI e-IWG.

    • Status report of the current activities.

  16. AOB