Venue meeting Venue meeting

Venue closed e-IRG delegates meeting in Zagreb

e-IRG Delegates meeting is from noon till noon on Tuesday 17 and Wednesday 18 March 2020 (in parallel with the Conference "Future of Research Infrastructure in Europe" 17-20 March 2020):

Subiceva commercial building
Subiceva ulica 29
Zagreb, CROATIA

Subiceva commercial building is located in the wider city center.

Map

  1. General Information

The Croatian Presidency of the Council of the EU is pleased to host the 60th e-IRG delegates meeting on 17th and 18th March 2020 in Zagreb. This Practical Information Note provides useful information regarding your preparations for the event, as well as your stay in Zagreb. The information provided in this Note may be subject to change and will be updated accordingly as necessary.

  • Venue

The 60th e-IRG delegates meeting is one of the several events related to research infrastructures (RI Conference "Future of Research Infrastructures in Europe"; 72nd Meeting of  the European Strategy Forum on Research Infrastructure (ESFRI); ESFRI EB and WG meetings and e-IRG delegates meeting) which will be held from 17th to 20th March 2020 in Zagreb at:

Subiceva commercial building
Subiceva ulica 29
Zagreb

Registration for the ESFRI Conference, has to be done seperately. Info with the link to the registration page, see below:
- ESFRI Conference "European Research Infrastructures for a smarter future" on 18-19 March.
- Online pre-registration form ESFRI Conference (register no later than 17 February 2020).

  • Security

The necessary security measures will be undertaken by the relevant Croatian authorities.
For security reasons, a valid accreditation badge must be worn visibly at all times. Please note that only badge holders can access the meeting venue and other official programme venues. If you lose your badge, please send an e-mail to: accreditation2020@mvep.hr or notify persons who will be providing support at the venue.

  • Facilities and Services at the Meeting Venue

Free, high-quality wireless internet access is available throughout the venue; passwords will be provided at the venue. There will be several working areas for delegations to use during the event.
 

  1. Accreditation

We kindly ask you to register no later than 17th February 2020 via e-IRG web address:  
http://e-irg.eu/meeting-2020-03-registration

Please note that the meeting venue and other official programme venues are accessible only to accredited delegates. All personal information provided during accreditation will be processed in accordance with the General Data Protection Regulation (GDPR).
Last minute accreditations will only be used in exceptional cases and are not a substitute for the regular accreditation process. Information on location of the last minute accreditation desk will be given upon arrival at the venue by the organizer of the event.
In case of any additional queries regarding the accreditation procedure or any last minute changes, please send an e-mail to: RIeventsZG@mzo.hr.

  • Badges

Accreditation badges will be distributed to the attendees by the Meeting Organisational Team at the Subiceva commercial building on 17th March 2020 in the period from 13:00.
Please make sure to wear your badge visibly when in the official programme venues. All badges are strictly for personal use and are non-transferrable.

  1. Accommodation

All delegates are expected to pay for their accommodation and any other related expenses by providing credit card information at the hotel check-in.  Preferential prices are available for this event upon online registration with the use of the code no later than 28 days before arrival. This offer is available on a first come, first served basis. A limited number of rooms in other preferred hotels will also be at delegates' disposal. Additional information will be provided upon request.

The accommodation reservations are available via online reservation site provided by the hotel, and to do so no later than Tuesday, 18th February 2020. In order to book your hotel room, please choose the hotel and click on the link below:

* Hotel Palace (4*):
Reservation deadline: 18 February 2020
Code: FRI2020
Average room rate (bed and breakfast in single-use room): 79,20 EUR

Distance from the hotel Palace to the Conference venue (19 minutes walking distance).

Map

* Canopy by Hilton (4*):
Reservation deadline: 18 February 2020
Code: Code is not needed (link enables registration for this event)
Average room rate (bed and breakfast in single-use room): 159/169 EUR

Distance from the Canopy by Hilton to the Conference venue (16 minutes walking distance)

Map

* Hotel Panorama (4*):
Reservation deadline: 18 February 2020
Code: FRI2020
Average room rate (bed and breakfast in single-use room): 69 / 79 €
Distance from the hotel Panorama to the Conference venue: 13-25 minutes distance by car

Map – from venue to Hotel Panorama

* Garden Hotel (4*):
Reservation deadline: 24 February 2020
Reservation: Send e-mail to the address info@gardenhotel.hr with the subject titled Future of Research Infrastructures 2020
Average room rate (bed and breakfast in single-use room): 65 / 68 €
Distance from the Garden Hotel to the Conference venue: 32 minutes walking distance / 10 minutes distance by car

Map – from venue to Garden Hotel

* Hotel Academia (4*):
Reservation deadline: 24 February 2020
Reservation: Send e-mail to the address recepcija@hotelacademia.hr with the subject titled Future of Research Infrastructures 2020
Average room rate (bed and breakfast in single-use room): 82 €
Distance from the hotel Academia to the Conference venue: 24 minutes walking distance

Map – from venue to Hotel Academia

Please note that all individual expenses such as telephone, bar drinks, room minibar, laundry, etc. are not included in the room rate. Therefore, delegates are kindly asked to ensure such bills are settled before departure. All delegates are required to make reservations and payment for any extra nights of their stay in Zagreb.
If you require any additional information, please do not hesitate to contact the Ministry of Science and Education.

  1. Dinner and Luncheon

Delegates participating at the e-IRG meeting are cordially invited to a dinner on 17th March at the Croatian History Museum. Dinner for participants of the conference promoting "White paper on Future of Research Infrastructures in Europe" will be held the following day, 18th March at the HAZU The Glyptotheque. 
Invitation for the Conference and information on the registration will be sent separately.

  1. Other practical Information

Emergency calls: 112 
 
Time Zone:
 
GMT/UTC + 01:00 hour (March-October) 
GMT/UTC + 02:00 hour (October-March)
 
Country Code:  In order to make a call to Croatia, the country code is +385.
  
Currency:  The currency in Croatia is the Kuna (HRK or kn).  
The average exchange rates are approximately: 
 
- 1 EUR - 7,42 HRK 
- 1 BGN - 3,79 HRK
- 1 CZK - 0,28 HRK
- 1 DKK - 0,99 HRK
- 100 HUF - 2,22 HRK
- 1 SEK - 0,69 HRK
- 1 GBP - 8,37 HRK
- 1 PLN - 1,69 HRK
- 1 RON - 1,56 HRK
 
Updated information can be found at the appropriate link of the Croatian National Bank: 
 
Money can be exchanged in banks and exchange bureaus. Ask your liaison officer or at the hotel reception to recommend a bank or bureau nearby. All major credit cards are accepted at almost every establishment that accepts payment by credit card. It is possible to withdraw money from the automated teller machines (ATMs) in Zagreb. It is important to check whether your home bank has authorized your card for international use if you plan to use a debit card.
 
Power Supply: 220V ± 10% electrical supply. Supply frequency is 50Hz. Plug socket in use is the two-pinned Type F, also known as "Schuko".
 
Tap water: Croatian tap water is safe to drink everywhere.
 
  1. Public transport and Taxi Services to and from the Airport

Regarding public transport to and from Franjo Tudman Airport, the following is available:
Information on taxi services to and from the airport can be found on following links:
Other taxi companies may also offer their services to passengers arriving at Zagreb Airport.
 
  1. Contact information

Event coordinators: 
 
Mr Ivan Maric (University Computing Centre, University of Zagreb)
Telephone: +385 1 616 55 11, +385 98 462 742
E-mail: ivan.maric@srce.hr
 
Ministry of science and education 
E-mail: RIeventsZG@mzo.hr 
 
Secretariat of the Croatian Presidency of the Council of the EU 
Telephone: + 385 1 4598 100
E-mail: hrpres2020@mvep.hr