Venue Venue

Practical Information

Please find below information on the venue, dinner, hotels and transportation. All the information can also be downloaded here [pdf]

1. Venue and Accreditation

Venue

The meeting will take place at the European Convention Center Luxembourg (ECCL) – 4, place de l'Europe, L-1499 Luxembourg – located at 2 km from the city-centre, 5 km from the train station and 8 km from the airport. Free Wi-Fi will be available throughout ECCL. The login details and password will be displayed in the meeting room.

The facilities are fully accessible to persons with disabilities and assistance will be provided if needed.

For further information about the ECCL, you can visit http://www.luxcongress.lu/en or consult the map below: 

Accreditation

Participants are requested to register on the e-IRG website for the meeting and on the accreditation system of the Presidency. Please register first on the e-IRG website, where you will be redirected to the accreditation system. An access-code for the accreditation system will be shown. The self-registration for delegations is available as from 1 July 2015.

If you are not redirected automatically, the self-registration system can be accessed at the following address:

https://delegate.eu2015lu.eu

Please create your account and then register with the access-code provided to you on the e-IRG website (see IRG registration page). In case you do not have this access-code or have other questions, please contact secretariat@e-irg.eu or admin@restena.lu.
For registering, you need to upload a recent photo or use the integrated webcam tool.

The deadline for registration is 2 September 2015. This is a firm deadline! In case of any changes after the accreditation deadline and for any other requests concerning registration, please contact:

presidency@mesr.etat.lu
by phone: (+352) 247-76619 / (+352) 621 206 637

2. Hotels

a) Accommodation by the Presidency => pre booking has expired - no special rate anymore.

Mercure Grand Hôtel Alfa Luxembourg****
16, Place de la Gare
L-1616 Luxembourg
Tel. (+352) 49 00 11 1

b) Other pre-booked accommodations

OPTION 1: A limited amount of rooms has been pre-reserved for participants for 1 to 2 nights
16+17.09.15) at the

IBIS Luxembourg Aéroport Hotel***
Route de Trèves
L-2632 Findel/Luxembourg
Tel. (+352) 43 88 01

This hotel is ideally located at the airport quite close to the venue and can be reached by bus 16.

A room rate of 115€ (incl. breakfast) for a single room and 125€ (incl. breakfast) for a double room have been arranged. To book this hotel, please fill out the reservation form and send it back via email or fax to the hotel. Please note that the availability cannot be guaranteed after 31 August 2015.

OPTION 2:

Best Western Plus Grand-Hotel Victor Hugo**** => pre booking has expired - no special rate anymore.
3-5 Avenue Victor Hugo
L-1750 Luxembourg
Tel. (+352) 26 27 440

This hotel is close to the venue, which is in walking distance. Many buses are available. You may check the common hotel booking sites (www.booking.com, www.hotels.com, www.hrs.de).

OPTION 3:

Best Western Euro Hotel**** => pre booking has expired - no special rate anymore.
11, route de Luxembourg
L-6182 Gonderange (12 km from Luxembourg)
Tel. (+352) 78 85 51

Use bus 110 from "Gonderange-Stohlbour" to "Centre-Badanstalt" walk to "Centre- Fondation Pescatore"-station and take one of the bus-lines 1 - 8 - 16 to "Philharmonie/MUDAM". Other connection: walk to "Gonderange-Schoul" (750m) and take the direct bus 120 to "Philharmonie-MUDAM".

You may check the common hotel booking sites (www.booking.com, www.hotels.com, www.hrs.de).

c) Other hotel recommendations (not pre-booked)1
Please consider that in the following hotels no arrangements have been made and the indicated rates are only approximate rates.

Hotel Sofitel Luxembourg Europe ***** (~390€/night)
Hotel Parc Belair Luxembourg **** (~170€/night)
Hotel Parc Plaza ***SUP (~140€/night)
Hotel Parc Belle-Vue *** (~140€/night)

You may check the common hotel booking sites (www.booking.com, www.hotels.com, www.hrs.de).

The LCTO (Luxembourg City Tourist Office (www.lcto.lu) will also assist you in finding the hotel of your choice.

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1 N.B. Due to several Presidency events taking place on the same dates in Luxembourg, there are limited accommodation options. It is therefore in your best interest to confirm your reservation as soon as possible, since there is a great risk that the hotels in Luxembourg City and surroundings will be fully booked or that the only rooms available will be sold at much higher prices.

3. Badges

Badges will be distributed at the meeting venue.

4. Gala Dinner

All delegates are cordially invited to the official gala dinner on 16th September at "Bourglinster Castle", located 17 km from Luxembourg-Kirchberg.

Rue du Château 8, L-6162 Bourglinster www.bourglinster.lu

Shuttle services to and from the dinner venue will be provided and will depart from Mercure Grand Hotel Alfa. The meeting point for the gala dinner will be in the lobby of the Mercure Grand Hotel Alfa. Details about the timing of the buses will be confirmed closer to the date.

Dietary restrictions can be confirmed via the accreditation system.

5. Transportation

Delegates residing at "Mercure Grand Hotel Alfa Luxembourg" can easily reach the European Convention Center by bus from the Railway Station. For further details concerning public transport please refer to the information below.
Transportation from or to the airport is not provided by the Presidency.

Luxembourg Airport
Luxembourg Airport (LUX) is situated just 9 km from the City Centre and from the "European Quarter" Kirchberg.  

Luxembourg Airport Contact
Phone: (+352) 24 640 | www.lux-airport.lu
Luxair Luxembourg Airlines (Reservation, Sales and Ticketing):
Call Centre: (+352) 2456 4242 | www.luxair.lu

Taxi

Taxi services are available 24 hours a day and are located outside the arrivals area at Luxembourg Airport.  Average prices: Airport to Kirchberg: 30€, Airport to City Centre: 35€.

Contact information for taxis:
Webtaxi: (+352) 27 515, www.webtaxi.lu
Colux: (+352) 48 22 33, www.colux.lu
Alotaxi: (+352) 28 37 18 73, http://alotaxi.lu
Procab: (+352) 28 108, www.procab.lu

Public Transport

Bus and train tickets cost 2 € and are valid for 2 hours or a full-day ticket for 4€.

Bus No 16 connects the airport to the European Convention Center (Bus stop "Philharmonie/MUDAM"), the City Centre (Bus stop "Boulevard Royal") as well as the Railway Station / Mercure Grand Hôtel Alfa. It runs every 10 minutes from Monday to Friday and every 20-30 minutes on evenings and weekends.
Tickets may be purchased at automatic machines situated next to most bus stops, through the mobile app "mobiliteit.lu" or from the driver.

Information and bus and train schedules can be requested here:

Mobilitéitszentral: www.mobiliteit.lu / Call Centre: (+352) 2465 2465
CFL (International Trains): www.cfl.lu / Call Centre: (+352) 2489 2489

By car

From Belgium: Enter Luxembourg. Continue along: E25/A6 and head towards Luxembourg. Take the exit 4 towards: Strassen / Luxembourg-Centre. Turn left, continue along N6 and head towards Luxembourg-Centre. Turn right onto N51 / Place de l'Etoile. Continue to follow N51. Turn left onto CR 211B/Place Winston Churchill. Turn left onto CR 211/Boulevard Joseph II. Continue to follow Boulevard Joseph II. Stay straight to go onto N51/Boulevard de la Foire. Keep left at the fork to go on N51. Keep right at the fork to go on N51 / Avenue John F. Kennedy. Keep right at the fork to go on John F. Kennedy.

From France: Enter Luxembourg. Continue along A31/E25 and head towards Luxembourg. Take the A3 exit towards Aéroport / Trier / Ettelbrück / Echternach. Take the A1 exit, Exit 8 towards Plateau de Kirchberg Foire-Messe. Follow towards Luxembourg-Centre. Quartier Européen Sud, keep left and drive through the tunnel. Stay on N51/ Avenue John F. Kennedy. Drive until the entrance of the parking Place de l'Europe.

From Germany: Enter Luxembourg. Continue on A1 towards Luxembourg. Exit 8 towards Luxembourg-Centre. Follow towards Plateau de Kirchberg / Luxembourg-Centre. Follow towards Luxembourg-Centre. Quartier Européen Sud, keep left and drive through the tunnel. Stay on N51/ Avenue John F. Kennedy. Drive until the entrance of the parking Place de l'Europe.

By train

Arrival at Luxembourg central station. The station is about 5 km from the meeting venues. For detailed train timetables, please consult the CFL website. Information on train schedules can be requested here:

CFL (International Trains): www.cfl.lu / Call Centre: (+352) 2489 2489  

A high speed train is operating between France and Luxembourg (2 hours from Paris to Luxembourg). Information on train schedules can be requested here:

Voyages-SNCF: http://tgv.lu.voyages-sncf.com/fr/tgv-luxembourg-paris

Direct bus connections from the central station to the ECCL:  1 – 8 - 16.  
The more, all buses marked by "EUROBUS" operate between the central station and Kirchberg. Exit at the bus stop: Philharmonie/MUDAM.

 

Other useful information

Information about Luxembourg-City can be found on the official website of the Luxembourg City Tourist office: www.lcto.lu or by visiting the information desk in the City Centre: LCTO | 30, place Guillaume II | L-1648 Luxembourg

For information about all the regions in Luxembourg, please visit: www.visitluxembourg.com

Official Portal of the Grand-Duchy of Luxembourg: www.luxembourg.lu

Time: GMT+2 (Brussels, Berlin, Paris)

Languages: Luxembourgish is the national language of Luxembourg. Luxembourgish, French and German are the administrative languages. Most of the population of Luxembourg is fluent in English.

Emergency numbers: Police: 113 / Fire or Medical Service: 112.

International dial code for Luxembourg: +352

Currency: The currency of Luxembourg is the Euro.

Credit cards: All major credit cards are generally accepted everywhere.

Smoking: Smoking is prohibited in all indoor public places.

Shop opening hours: Most shops in Luxembourg-City close at 18:00.

Electricity: standard is the European type 2 pin sockets with 220 volts.

Contact: For general queries pertaining to organisational matters of this meeting, please contact the Luxembourg Presidency Coordination Office (GPO): gpo@mae.etat.lu or the e-IRG secretariat: secretariat@e-irg.eu